Privacy Policy

Information We Collect

We collect information that you provide directly to us, such as when you:

• Upload flight data files (IGC files)
• Create or manage competitions and tasks
• Access admin features (if you have admin privileges)
• Contact us for support

Flight Data: When you upload IGC files, we process and analyze the flight data to provide competition scoring and analysis. This data includes:

• GPS coordinates and timestamps
• Altitude and speed data
• Pilot information (name, number)
• Flight metadata (date, time, duration)

Cookie Usage

We use cookies to provide essential functionality and improve your experience on our website. Here's what we use cookies for:

Cookie Categories

• Essential Cookies: These cookies are necessary for the website to function properly. They enable basic functions like user authentication and session management. The website cannot function properly without these cookies.
• Analytics Cookies: Currently not used, but may be implemented in the future to help us understand how visitors interact with our website.
• Marketing Cookies: Currently not used, but may be implemented in the future for advertising purposes.

You can manage your cookie preferences at any time by clicking the "Cookie Settings" button in the footer or by using the cookie consent banner.

How We Use Your Information

We use the information we collect to:

• Provide flight analysis and competition scoring services
• Process and validate IGC flight data
• Generate task completion reports and rankings
• Maintain user accounts and authentication
• Improve our website functionality and user experience
• Comply with legal obligations and GDPR requirements

Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

• Service Providers: We may share data with trusted third-party service providers who assist us in operating our website and providing services (e.g., cloud hosting providers).
• Legal Requirements: We may disclose information if required by law or to protect our rights and safety.
• Competition Results: Flight analysis results and competition rankings may be publicly displayed as part of the competition scoring system.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Secure authentication and session management
• Regular security assessments and updates
• Access controls and user authentication
• Secure cloud infrastructure (AWS)

Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations:

• Flight Data: Retained for the duration of the competition and for historical analysis purposes
• User Accounts: Retained while your account is active and for a reasonable period after deactivation
• Session Data: Automatically deleted after 24 hours of inactivity
• Consent Records: Retained for 5 years to demonstrate GDPR compliance

Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you
• Right to Rectification: You can request correction of inaccurate or incomplete data
• Right to Erasure: You can request deletion of your personal data ("right to be forgotten")
• Right to Restrict Processing: You can request limitation of how we process your data
• Right to Data Portability: You can request a copy of your data in a machine-readable format
• Right to Object: You can object to processing of your personal data
• Right to Withdraw Consent: You can withdraw consent for cookie usage at any time

To exercise these rights, please contact us using the information provided below.

International Data Transfers

Our website is hosted on AWS infrastructure which may involve data transfers outside the European Economic Area (EEA). We ensure that such transfers are made in compliance with GDPR requirements through appropriate safeguards such as Standard Contractual Clauses.

Children's Privacy

Our website is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically.